dual role
January 2018–April 2019
Executive Assistant
Supported the President, the CEO, the CDO, the CBO, and the CSO of a rapidly growing start-up with:
Correspondence
Scheduling
Domestic & international travel
Conference attendance (including JP Morgan)
Meetings and presentations–including room booking, A/V setup, catering, PowerPoint editing and distribution, and recording meeting minutes
Expense reports
Gleaned preferences and priorities of each exec and actively "triaged" their short- and long-term obligations into realistic itineraries with plenty of room for last-minute amendments and challenges
Stayed aware of execs' progress during their long-distance travels and remained available after hours and on weekends & holidays whenever necessary in order to support them in different time zones
Initiated regular group calls with multiple board members' assistants to arrange Board of Directors meetings & break-out sessions that would coincide with international conference attendances up to two years in advance
Provided integral assistance on various projects involving regulatory proceedings, company database organization & maintenance, public relations, and corporate guidelines
Designed and oversaw the creation of the company’s first website within a tight deadline
Office Manager
Drafted procedures for and oversaw implementation of recruiting & onboarding processes for all new hires
Planned and orchestrated regular company outings and team-building activities with a focus on creating and encouraging a culture of transparency, imagination, respect, and camaraderie
Worked directly with the Accounting, Legal, R&D, HR, and IT teams to streamline communication, security, efficiency, and organization at every phase as the company grew
Liaised the LabCentral team and outside vendors to continuously accommodate the company's rapidly expanding staff with minimal interruptions and maximum budget compliance
Creatively rearranged office layout multiple times as the company org chart changed, and researched and toured potential future workspaces outside of LabCentral
Reference: Eric Huang, former CDO
"quote quote quote quote"
Reference: Roopom Banerjee, former CBO
"quote quote quote quote"